IP Now - our all-round web
solution for your optimised
IP management

IP Management Software IP Now
IP Management Software Patentverwaltung Software IP Now

Are you looking for a fast “out of the box” IP management software for your team? With the highest level of security and all the functions required for global collaboration and the central management of your patents, utility models, trademarks, designs and domains?

 

 

 

IP Now was created from 30 years of experience in the administration and management of Intellectual Property. But IP Now is more than professional web-based IP management software. 

IP Now has files, automatic terms, documents, form letters – everything an IP management system needs. It also allows you a totally new form of collaboration and communication by integrating chat, notifications and tasks. IP Now enables fast and easy handling of all processes in decentralized organizations and via home office no matter what device you use (PC, Mac, tablet, smartphone).

IP Now is available as cloud and on-premise version, so you can install and run it in your intranet.

IP Now reflects your business processes even better and more simply – regardless of whether you’re a law firm or corporate.   

IP Now - our web solution
for your IP management

 

IP Now supports the work of all those involved in the IP process.
Our networked apps ensure that you can quickly access your files, documents or terms and complete your tasks. And from there, you can of course reach all further data and information of relevance in the system. Discover a completely new, simple way of navigating through your sea of property rights.

A client-independent web solution with no maintenance or installation expenses
Optimum support for your work with documents
Targeted performance of your work with the help of appropriate apps
IP Management Software IP Now Patentverwaltungssoftware
Integration of various communication channels with the whole system
IP management: hosted, made and serviced in Germany
Continuous expansion of functions through agile software development

In the process, we guarantee that your data and
documents will be handled securely through:

  • operating in a German data centre with the relevant certificate ISO27001
  • regular penetration tests by an external company
  • a separate database per IP Now customer
  • encrypted client server communication with https
  • encryption of password with AES
  • assignment of processing rights per user depending on the task
  • automatic audit trail for all activities

 


 

Discover how IP Now can help you to manage your intellectual property rights

 

 


 

 

BASIC FUNCTIONS OF IP NOW

ip management software

APP STRUCTURE

Networked apps for targeted access to files, documents, terms or tasks. Depending on the task at hand and your current focus, it’s easy to get into IP Now quickly and navigate to the next topic.
intellectual property management software

Intellectual property rights

Patents, trademarks and designs for national, international and regional procedures. Two-party proceedings and third-party property rights.
patent management software

Conflicts

Special conflict type for court proceedings.
domains patent management software

Domains

Domainfiles for maintenance of own and 3rd party domains.
files patent management software

FILES

General files for managing contracts, research results, etc. Clear pre-defined structure aligned with status of procedure and information.
Licences patent management software

Licences

Administration of licence agreements, configuration of licence direction (licencing in/out and cross licencing). Administration of relevant fields: (licence type, subject matter, terms, status and relevant IP rights.
IP Now patent management software

TERMS

Manual and automatic generation of terms for files (incl. individual client configuration). Statutory terms and official dates in Germany, Europe and the world. Clear presentation of terms in the Terms app. Direct access from the term to the file or document. Specific list for annuities and renewals. Customized reminders based on due dates.
term reminders intellectual property software

Term reminders

Reminder tool for creating single and list reminders (via email and letter) in a batch process, based on individual client settings. Bulk-download and automated email dispatch.
tasks intellectual property software

TASKS

Manual and automatic generation of tasks for files, documents or terms (incl. individual client configuration). Different view and presentation of tasks using Kanban, table or timeline. Direct link to files, terms, and documents.
doucuments patent management system

DOCUMENTS

Generate documents from a file, assign or upload documents to a file. Multi upload via drag & drop and multiple download. Edit documents without the need to download them (WebDAV). Bookmarks and annotations shown in the document.
search ip management software

SEARCH

Powerful search capabilities including full text search in all documents, general search across the entire workspace and app-specific search of files, documents, etc.
intellectual property software

DMS

Built in document management system with versioning capability. Avoidance of storage conflicts in multi-user operation through checkout/check-in function.
email ip management software

EMAIL /
INCOMING POST

Generate email with attachments for a file, versioned processing of email drafts, despatch via Exchange or IMAP with automatic saving.­ Inclusion of your own mailbox via Exchange or IMAP. Assign copies of incoming emails to a file on the basis of their reference or manually.
online filing patent management system

Online Filing

Interfaces with German Patent and Trademark Office (DPMA) and EPA for electronic registration.
chat ip management software

CHAT­ ABOUT­ THE­ CASE

Real-time communication on a file or document with the possibility to define groups per case from IP Now. Access every chats irrespective of their age.
ip management system

NOTIFICATIONS

Notification of user on new tasks or enquiries about files / documents / terms. Option to choose how frequently and via what channel (within IP Now and/or by email) the notification is to be sent.
 ops intellectual property software

OPS

Interface with Open Patent Service to download PDF documents and attached them to files.
contacts app ip now ip management software

CONTACTS

Administration and management of legal entities and persons. Add different addresses (billing-, mail address, …) and roles.
workflows ip management software

Workflows

Automatic generation of terms or form letters from the system.
webbased intellectual property software

WEB­ CAPABILITY

No need to install software on your PC/tablet if browser (Chrome/Firefox) and software for processing documents (Word, Adobe Acrobat, etc.) are available. Client-independently.
reporting ip management system

Reporting

Organization and user specific report creation and management. Generate and share report in your workspace with access to entire data set in your system.
intellectual property software ip now

Dashboard

Dashboards from pre-defined elements of tables and charts that can be configured for specific users.
IP management software ip now

MULTILINGUAL CAPABILITY

User interface in 2 languages, German or English. Set preferred language in your personal user profile. Recipient’s language is considered when generating documents or emails.
intellectual property software

ROLES AND RIGHTS

IP Now comes with rich pre-defined roles for relevant activities which are already assigned to users and user groups. Create organization specific roles based on functionalities and information stored in the system.
ip management system

FORM LETTERS

Generation of emails or Word documents from stored draft templates which can be adapted to fit specific clients.

OPTIONAL ADDITIONS TO IP NOW

Invoicing

INVOICING

Creation and administration of incoming and outgoing invoices for files incl. foreign currency management. Conversion and sending as PDF file possible.
Services

SERVICES

Manual or timer recording of performed services including time expenditures, date, performing person and kind of service as well as assignment to a file. Management of individual hourly rates.
Remuneration

REMUNERATION

Recordation of inventors’ shares, licence factors and revenues. Calculation of remunerations based on licence analogy, royalties and operational savings. Including registration of product sales.
2-factor Authentication

2-FACTOR AUTHENTICATION

Sending an access code per text message (SMS) for 2-factor authentication to a self-deposited mobile phone number.
Web portal for inventors

WEB PORTAL FOR INVENTORS

Standard inventor portal as a companywide inventor platform for submitting invention disclosures and interacting with the patent department.
Further web portals

FURTHER WEB
PORTALS

By request, implementation of further web portals,
such as order, client or information portals.

Seamless integration to other IP service providers

Morningside IP
Morningside IP Now

Morningside IP

Online interface to Morningside IP’s full suite of EP validation and translation services with status request and proposal status.
PAVIS Connect
PAVIS IP Now

PAVIS 

Online interface to PAVIS Connect with real-time visualisation of file status.
IPScreener
IPscreener IP Now

IPscreener

Online interface to IPscreener for efficient, textbased, AI-supported patent researches with read and import options of research results.

 

Do you have any questions about IP Now or would you like a personal presentation?

 

Contact us for further
information and advice

+49 89 89544 500
info@gsi-office.de