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IP Now - our all-round web
solution for your optimised
IP management

IP Management Software Patentverwaltung Software IP Now

Are you looking for a fast “out of the box” IP management software for your team? With the highest level of security and all the functions required for global collaboration and the central management of your patents, utility models, trademarks, designs and domains?

IP Now was created from 30 years of experience in the administration and management of Intellectual Property. But IP Now is more than professional web-based IP management software.

IP Now has files, automatic terms, documents, form letters – everything an IP management system needs. It also allows you a totally new form of collaboration and communication by integrating chat, notifications and tasks. IP Now enables fast and easy handling of all processes in decentralized organizations and via home office no matter what device you use (PC, Mac, tablet, smartphone).

IP Now is available as cloud and on-premise version, so you can install and run it in your intranet.

IP Now reflects your business processes even better and more simply – regardless of whether you’re a law firm or corporate.

IP Now - our web solution
for your IP management

IP Now supports the work of all those involved in the IP process.
Our networked apps ensure that you can quickly access your files, documents or terms and complete your tasks. And from there, you can of course reach all further data and information of relevance in the system. Discover a completely new, simple way of navigating through your sea of property rights.

A client-independent web solution with no maintenance or installation expenses

Optimum support for your work with documents

Targeted performance of your work with the help of appropriate apps

IP Management Software IP Now Patentverwaltungssoftware

Integration of various communication channels with the whole system

IP management: hosted, made and serviced in Germany

Continuous expansion of functions through agile software development

In the process, we guarantee that your data and
documents will be handled securely through:

operating in a German data centre with the relevant certificate ISO27001
regular penetration tests by an external company
a separate database per IP Now customer
encrypted client server communication with https
encryption of password with AES
assignment of processing rights per user depending on the task
automatic audit trail for all activities

Discover how IP Now can help you to manage your intellectual property rights

BASIC FUNCTIONS OF IP NOW

APP STRUCTURE

Networked apps for targeted access to files, documents, terms or tasks. Depending on the task at hand and your current focus, it’s easy to get into IP Now quickly and navigate to the next topic.

FILES

Patents, trademarks and designs for national, international and regional procedures. Two-party proceedings and third-party property rights. Special conflict type for court proceedings. Domainfiles for maintenance of own and 3-rd party domains. General files for managing contracts, research results, etc. Clear pre-defined structure aligned with status of procedure and information.

TERMS

Manual and automatic generation of terms for files. Statutory terms and official dates in Germany, Europe and the world. Clear presentation of terms in the Terms app. Direct access from the term to the file or document. Specific list for annuities and renewals. Customised reminders based on due dates.

TASKS

Manual and automatic generation of tasks for files, documents or terms. Clear presentation of tasks via Kanban or timeline in the Tasks app. Direct access from the task to the file or document.

DOCUMENTS

Generation of documents from the file and assignment of existing documents to a file by drag & drop.
Easy processing of documents without downloading them beforehand (WebDAV). Bookmarks and annotations shown in the document.
10 gigabytes of memory for documents per person and licence included in the basic price.

Many search options such as full text search in all documents, general search across all database contents or app-specific search of files, documents, etc.

DMS

Simple document management system with versioning of documents. Avoidance of storage conflicts in multi-user operation through checkout function.

EMAIL /
INCOMING POST

Generate email with attachments for a file, versioned processing of email drafts, despatch via Exchange or IMAP with automatic saving. Inclusion of your own mailbox via Exchange or IMAP in order to allocate copies of incoming emails to a file on the basis of their reference or manually.

Online Filing

Interfaces with German Patent and Trademark Office (DPMA) and EPA for electronic registration.

CHAT ABOUT THE CASE

Real-time communication on a file or document with the possibility to define groups per case from IP Now. Access every chats irrespective of their age.

NOTIFICATIONS

Notification of people about new tasks or enquiries about files / documents / terms. Option to select how frequently and via what channel (within IP Now and/or by email) the notification is to be sent.

OPS

Interface with Open Patent Service to download PDF documents and save them with files.

CONTACTS

Administration of legal entities and natural persons in the Contacts app with the opportunity to save different addresses and roles for them.

Workflows

Automatic generation of terms or form letters from the system.

WEB CAPABILITY

No need to install software on your PC / tablet if browser (Chrome / Firefox) and software for processing documents (Word, Adobe Acrobat, etc.) are available. Client-independently.

Reporting

Generation and storage of surveys of the entire data pool by means of the Reporting app. Sharing of your own reports with other users.

Dashboard

Dashboards from pre-defined elements of tables and charts.

MULTILINGUAL CAPABILITY

Interface language of German or English can be set for each user. Recipient’s language taken into account when generating documents or emails.

ROLES AND RIGHTS

Pre-defined roles for relevant activities can be specifically assigned to particular users.

FORM LETTERS

Generation of emails or Word documents on the basis of templates which can be adapted to fit specific clients.

OPTIONAL ADDITIONS TO IP NOW

INVOICING

Creation and administration of incoming and outgoing invoices for a file, including possible conversion and sending as PDF file.

SERVICES

Manual or timer recording of performed services including time expenditures, date, performing person and kind of service as well as assignment to a file.

REMUNERATION

Recordation of inventors’ shares, licence factors and revenues. Calculation of remunerations based on licence analogy, royalties and operational savings. Including registration of product sales.

2-FACTOR AUTHENTICATION

Sending an access code per text message (SMS) for 2-factor authentication to a self-deposited mobile phone number.

WEB PORTAL FOR INVENTORS

Company-wide platform for inventors to submit their invention disclosures and provide information on their status.

FURTHER WEB
PORTALS

By request, implementation of further web portals,
such as order, client or information portals.

Seamless integration to other IP service providers

Morningside IP

Online interface to Morningside IP’s full suite of EP validation and translation services with status request and proposal status.

PAVIS

Online interface to PAVIS Connect with real-time visualisation of file status.

IPscreener

Online interface to IPscreener for efficient, textbased, AI-supported patent researches with read and import options of research results.

Do you have any questions about IP Now or would you like a personal presentation?

+49 89 89544 500
info@gsi-office.de